Terms & Conditions

INITIAL DEPOSIT: Reservations will be confirmed against a non-refundable deposit. The amount will be determined at the time of finalizing the booking and will depend on the itinerary.

FINAL PAYMENT: Full payment must be made at least 60 days prior to arrival for FIT clients and 90 days prior to arrival for Groups.

EXCEPTION :For bookings during Special Events, final payments must be made at least 90 days prior to arrival.

PAYMENT BY CREDIT CARD: We do not charge a credit card fee for our India trips.You may be charged in a foreign currency, or a foreign exchange transaction fee may be charged by your bank. We strongly urge you to check with your credit card company whether they charge a foreign currency transaction fee and if so, how much it is.

CANCELLATION POLICY: Should it become necessary to cancel an itinerary at any time after confirmation, the following cancellation fees will be levied:

FIT TRAVEL (01 – 4 persons)Cancellations made 60 days or more prior to arrival: Any non-refundable deposits already made.

59 to 31 days prior to arrival: Any non-refundable payments already made + 50% of the remainingcost of the trip.

30 days or less prior to arrival:
‍Full cost of the trip

Additionally, cancellation of game drives, airfare and train fares will be governed by the appropriate sections below.

Not withstanding anything above, there are exceptions to the cancellation policy for bookings during high season. Any amounts paid for these bookings are non-refundableimmediately upon payment and all final payments must be made 90 days prior to arrival.

GROUP SIZE OF FIVE AND MORE
Cancellations made 90 days or more prior to arrival: Any non-refundable deposits already made.

Cancellations made 89 to 61 days prior to arrival:
‍Any non-refundable payments already made +50% of the remaining cost of the trip.

Cancellations made 60 days or less prior to arrival:
‍Full cost of the trip

Additionally, cancellation of game drives, airfare and train fares will be governed by the appropriate sections below.

Notwithstanding anything above, there are exceptions to the cancellation policy for bookings during High Season. Any amounts paid for these bookings are non-refundableimmediately upon payment and all final payments must be made 90 days prior to arrival.

Note: The cancellation policy above is a generalization and may change from time to time – with prior intimation at the time of booking. Additionally, hotels and some services may have individual cancellation policies that are more stringent. Such policies, if any, will be mentioned separately at the time of booking.

In addition, any refunds due will be made at the rate of exchange between the quoted price and Indian Rupees on the date of refund and after deducting any bank charges, credit card fees, taxes etc.

Any cancellation is deemed to be made on the date in India that India Exotica Travels  receives a notice of cancellation.

GAME DRIVES: Once booked, any changes or cancellation of game drives will result in a 100% penalty.Game drives need to be booked well in advance owing to limited availability.

AIR FARE:Internal air tickets issued have a $75 per coupon cancellation fee up to 15 days prior totravel. For cancellations made 15 days or less prior to travel, there will be no refund.

Domestic airlines do not permit ticket changes and flights have to be cancelled and re-booked at the prevailing fare.

In case an airline cancels a flight, they usually simply refund the fare and do not take the responsibility of re-booking passengers. In such an event, India Exotica Travels will do its best to re book clients or offer them alternative means of transport. Any expenses incurred on this account will be borne by the client.

Any refunds due on account of cancellation of flights (whether by the airline or by the traveler) will be made at the rate of exchange between the quoted price and Indian Rupees on the date of refund and after deducting any bank charges, credit card fees, taxes etc.

TRAIN FARES: Cancellation of a train ticket will incur a service charge of $25 per ticket plus anycancellation charges levied by the railways.

Any refunds due on account of cancellation of train tickets (whether by the railways or by the traveler will be made at the rate of exchange between the quoted price and Indian Rupees on the date of refund and after deducting any bank charges, credit card fees, taxes etc.

INSURANCE AND VISAS: Baggage, personal effects, trip cancellation, health and accident insurance, and visas/special permits are the responsibility of the client. We strongly recommend taking travel insurance for your trip.

PRICE: A final tour price is given at the time of confirmation of the booking. All prices quoted are subject to change if the date of travel is changed. Additionally, any changes in government taxes and levies willbe borne by the traveler.

NOT INCLUDEDNot included in the price quoted are (if any), airport departure taxes, customs andimmigration fees, excess baggage at airport, expenses of a personal nature such as laundry, telephone calls, room service, wine, liquor and meals and any other items not specifically included in the price quoted.